News and Events:
 

The Government vide G.O. Rt. No. 158, Revenue (SS1) Department,
dt. 28-01-2005 have sanctioned pilot project for Nizamabad district.

  World Bank Team visited on 10th May 2006.

  Land Titling Society of Andhra Pradesh (LATSAP) is established on 31st October 2007 with registration number 1634.
                                                  
 
Bye Laws
 
BYE LAWS OF LAND TITLING SOCIETY OF
ANDHRA PRADESH (LATSAP)



1.SHORT TITLE :

These byelaws may be called the Byelaws of the Land Titling Society of Andhra Pradesh.

2.ADDRESS OF THE SOCIETY :

H. No: 3-5-1088, "SURVEY BHAVAN",
Narayanaguda, HYDERABAD-500029.

3.SCOPE AND APPLICATION :

  1. These byelaws shall extend to all the units, activities and projects of the Society.

  2. These byelaws shall come into force from the date on which the Society is registered under the Andhra Pradesh Public Societies Registration Act, 2001 (Act 35 of 2001).

4.DEFINITIONS :

In these byelaws, unless the context otherwise requires or unless otherwise specified.

  1. ‘Chairman’ means the Chairman of the General Body of the Society, the Chief Commissioner of Land Administration of Andhra Pradesh being the ex-officio Chairman.

  2. Vice-Chairman means the Vice-Chairman of the General Body of the Society, the Commissioner, Survey, Settlements & Land Records being Ex-officio Vice Chairman.

  3. Secretary means the CEO and Secretary of the Society, State Project Director, Bhu Bharati being the Ex-Officio Secretary.

  4. General Body means the General Body of the Society.

  5. Executive Committee means the Executive Committee of the Society.

  6. Member means a member of General Body.

  7. The Project means any project taken up by the Society including BHU BHARATI.
5. MEMBERSHIP AND ATTENDANCE:

Eligibility: The subscribers to the Memorandum or their successors in office.

6.GENERAL BODY :

  1. Constitution :The General Body shall comprise of all the members on rolls of the society,                              and who have not resigned or terminated by the General Body of the society.
  2. Meeting :The General Body shall meet at least once in a year but within six (6) months of                       the closing of every accounting year. All general body meetings other than the                       annual general meeting shall be called as extraordinary general meeting. The                       Executive committee may convene an extra-ordinary general meeting whenever it                       thinks necessary to do so.
  3. Notice :7 days notice will be essential for General Body meeting. The meeting notice shall                   be issued by the Secretary of the Society and shall contain agenda for the meeting,                   the time, date and place for the meeting.
  4. Quorum :The quorum for a meeting of the General Body willbe 1/3 rd of the total number of                       members.

  5. Functions of the General Body:

    1. The General Body shall provide overall policy guidance and directions for the efficient functioning of the Society in fulfilling its objectivities laid down in Art 4 of the Memorandum of Association.

    2. It shall meet at least once in every year and the gap between any two meetings shall not exceed sixteen months.

    3. It shall consider the Balance Sheet and annual account of the Society presented by the Secretary along with the remarks thereon by the Executive Committee.

    4. It shall consider the Annual Report presented by the Secretary along with the comments thereon by the Executive Committee.

    5. It shall also consider the Evaluation and Special Reports if any.

    6. It shall approve the Annual Plan and budget for the ensuing year.
  6. Powers of the General Body :

    The General Body shall have powers:

    1. to undertake all activities necessary for the fulfillment of the objectives as laid down in Art 4 of the Memorandum and Articles of Association.

    2. to add, modify or amend the Memorandum and Articles of Association and these byelaws provided that all such additions, modifications or amendments shall be aimed at promoting the objectives of the Society.

    3. to pay all costs, charges and expenses incurred in the promotion, formation, establishment and registration of the society.

    4. to make rules and regulations for the conduct of the affairs of the society and to add, amend, modify or rescind them from time to time.

    5. to create duly empowered mechanisms at all required levels for organising, administering, appraising, financing and monitoring the projects.

    6. to create technical, administrative, financial, managerial and other posts as required.

    7. to acquire & dispose of immovable property.

    8. The General Body shall be competent to interpret the byelaws and to remove difficulties in a suitable manner that may arise in day to day affairs of the Society.

7.EXECUTIVE COMMITTEE :

a) Constitution :

The Executive Committee shall consist of the following members:

  1. Commissioner of Survey, Settlements & Land Records shall be thePresident of Executive Committee.

  2. State Project Director, Bhu Bharati shall be the CEO & Secretary of the Executive Committee.
b) Functions and Powers :

  1. The Executive Committee shall meet as often as found necessary and at least once in every quarter.

  2. It shall be in charge of the day to day running of the Society and perform all functions required for the purpose of achieving the objectives of the Society.

  3. The Executive Committee shall consider the Progress Reports on the implementation of the Annual Action Plan and other aspects, if any, of the Project.

  4. It shall consider the Annual Report, the Balance Sheet and the annual audited accounts of the Society and add its remarks before they are placed before the General Body.

  5. It shall enter into contracts, agreements or memoranda of understanding with other public or private organisations or individuals and on behalf of the Society.

  6. To draw, make, accept, endorse, discount, execute, sign, issue and otherwise deal with cheques, drafts, certificates, receipts, Government securities, promissory notes, bills of exchange or other instruments and securities whether negotiable or transferable or not.

  7. To appoint or employ, temporarily or permanently, any person or persons that may be required for purpose of the Society and to pay them or other persons in return for services rendered to the Society-salaries, wages, gratuities, provident fund and pensions.

  8. It shall report to the General Body on all the important decisions taken by he Executive Committee regarding the functioning of the Society, during the Annual General Body meeting.
8.MANAGEMENT :

  1. The Management of the Society shall be vested in the Executive Committee consisting of the following members;

    1. Commissioner of Survey, Settlements & Land Records shall be the President of Executive Committee.

    2. State Project Director, Bhu Bharati shall be the Secretary of the Executive Committee.

  2. The Executive Committee shall appoint the other functionaries for the management of the Society.
9.MEETINGS :

  1. Meetings of the General Body and the Executive Committee shall be notified 07 days in advance of the date fixed for the meetings.

  2. Quorum for the meetings of the General Body shall be one third of the total strength of General Body and that of the Executive Committee shall be half of members present on the date of the meeting.

  3. The agenda for the meetings of the General Body and the Executive Committee shall be finalised by the Chairman and the Vice- Chairman respectively. Any member proposing an item for the agenda shall give notice thereof to the chairperson of the body three days in advance of the meeting.

  4. In the absence of the Chairman, the Vice-Chairman shall preside over the meeting of the General Body. Similarly in absence of both the Chairman & Vice-Chairman any other senior member of the General body will be nominated to preside over its meetings.

  5. Each member of the General Body and the Executive Committee shall have one vote and in the event of equal votes on any questions, it shall be decided by the casting (additional) vote by the Chairperson.

  6. The Secretary & Chief Executive Officer shall keep a record of the proceedings of the meetings of the General Body and the Executive Committee. He shall communicate these proceedings to all members before the next meeting or at its starting of proceedings.
10.FUNDS OF THE SOCIETY :

  1. The finances of the Society shall consist of the following:

    1. Recurring and non-recurring grants received from Government of Andhra Pradesh and other State Governments.

    2. Income from investments.

    3. Income from other sources including donations and contributions from individuals and institutions from within and outside India.

    4. Savings/Income from its operations.

  2. The income and property of the society shall be applied towards promotion of the Society’s objectives as set forth in the Memorandum of Association.

  3. The society shall not undertake any activity of profit for the benefit of its members. Any incidental profits derived shall be utilized for the achievement of the objectives of the society.

  4. The Bankers of the society shall be appointed by the Executive Committee.

  5. All funds of the society should be deposited into society’s account with the said Bankers following the guidelines issued by Government of Andhra Pradesh from time to time. The funds shall not be used except in the manner prescribed and by those authorised by the General Body.
11.ACCOUNTS AND AUDIT :

  1. The society shall keep at its registered office proper books of accounts in which all sums of money received and the source thereof and all sums of money expended by the society and the object or purpose for which such amounts are expended should be entered accurately.

  2. The accounts of the society shall be audited by a Chartered Accountant to be appointed by General Body. These accounts may be subject to second audit by the Comptroller and Auditor General of India depending on the source of funding. The nature of audit to be applied and the detailed arrangements to be made in regard to the form of accounts and their maintenance and the presentation of the accounts for audit, shall be prescribed by the General Body.

  3. Every member of the Executive Committee shall have the right of inspection of accounts and registers maintained by the society and proceedings of the meetings of the Society at any time during office hours.
12.ANNUAL REPORT :

An Annual Report of the proceedings of the society and of all work undertaken during the year shall be prepared by the Executive Committee for the information of the State Government, Government of India and the members of the society. This report and the audited accounts of the society shall be placed before the society at the Annual General Meeting.

13.REPORT TO THE REGISTRAR OF SOCIETIES :

With in 30 days after the holding of Annual General Meeting there shall be filed, with the Registrar of Societies
(i) a list of the names, addresses and occupations of the members of the Executive Committee, the Chairman, Secretary and of other office bearers of the society:
(ii) an annual report of the previous year and (iii) a copy of the Balance sheet and of the auditor’s report certified by the Chartered Accountant.

14.PROPERTY OF THE SOCIETY :

  1. All property belonging to the society shall be deemed to be vested in the General Body of the Society but shall be referred as `the property of the Society`.

  2. The income and property of the society shall be applied towards the promotion of the objectives as set forth in this Memorandum of Association in respect of the expenditure.
15.AMENDMENT :

No amendment or alteration shall be made in the objects/purpose of the Society unless it is voted by 2/3rd of its members present at a special meeting convened for the purpose and confirmed by 2/3rd of the members present at a second special meeting.

16.DISSOLUTION :

Upon dissolution of the society, after disposal and settlement of the property of the society and its claims and liabilities, if there are any surplus assets, such assets shall not be paid to or distributed amongst the members of the Society or any of them but shall be disposed of as directed by the Government of Andhra Pradesh.

17.SUITS AND PROCEEDINGS BY AND AGAINST THE SOCIETY :

  1. The society may sue or may be sued in the name of the Secretary or any other authorized by the Executive Committee in this regard.

  2. No suit or proceedings shall abate by reason of any vacancy or change in the holder of the office of the Secretary or any officer authorised in this behalf.

  3. Every decree or order against the society in any suit or proceedings shall be executable against the property of the society and not against the person or the property of the Secretary or any office-bearer.
18.JURISDICTION:

The jurisdiction for settlement of disputes shall be Hyderabad.

  Essential Certificates

We the following members of the Society certify that,

  1. The Society is formed with no profit motive.

  2. The office bearers signatures are genuine.

  3. This is the authorised copy of Memorandum of Association and Byelaws of the ‘Land Titling Society of Andhra Pradesh’.
[Declaration

We, the following seven persons whose names and addresses are given below, having associated ourselves for the purpose described in this Bye-Laws do, hereby subscribe our names to these Bye-Laws and set out several and respective hands hereunto and form ourselves into a society under the Andhra Pradesh Societies Registration Act, 2001 this 31st day of the month of October, 2007.]

Executive Committee of the Society of the Land Titling society of Andhra Pradesh (LATSAP) Hqs. Hyderabad
(Under Bye-law No. 07 of the Bye-laws of the Society)